Trying to find the best payroll service for your cleaning business can be tricky. You don’t know if you’ll have the best deal, if the service will be a hassle to deal with, or what you will receive with your payroll service package. It can be nerve racking, trying to sift through all the different payroll companies, trying to decide which one might be the right fit. Luckily, we did some of the heavy lifting for you. We put together a list of the Four Best Payroll Services for Cleaning Companies. 

This list’s ranking was based on a few things. For one, we took a poll on our facebook page asking business owners what they used and why. Second, we took into account the website experience and what they offer in their basic packages. 

  1. Gusto


Coming in at number one on our list is Gusto. This payroll service was, by a slim margin, the fan favorite in the poll. It seems Gusto is the ideal payroll service for the cleaning industry.   Their base price starts off at $19 a month and $6 a month per employee.  There is no extra charge for additional payroll, all fees are monthly so you can pay weekly, bi-weekly, or even do one of emergency checks for employees at no extra charge.  Their base package includes, full-service payroll, employee self service and profiles, health benefit administration, “Best-in-class” support, paid-time-off policies, and employee access to Gusto Cashout.   Their relatively inexpensive cost and their easy-to-use, streamlined services make them a dream to work with. Gusto’s website was also very easy to navigate, showing everything you could want to know about their company.  Gusto also got bonus points from many voters including Blue Skies Services because they built a button onto their website to defer all payroll processing fees for up to three months due to Covid-19.  No annoying calls or waiting on hold which won them a lot of good will in the industry.  Not only that, but if you’re in the cleaning industry, it’s most likely Gusto that your competition is using.   

2. Quickbooks

Quickbooks was coming up on Gusto fast in the polls. At number two, they showed up as a close competitor to Gusto. Looking at their website, it’s clear why. Their pricing is competitive, and their website is absolutely soaking in readily available information.   Their biggest advantage is of course the complete integration with the Quickbooks accounting platform.   When it is set up right every time you run payroll all of the book keeping is done correctly automatically.  Poll voter Cristina Bohn-Lheritier owner of Save the Stress Cleaning Services says, I love quickbooks. I’ve been using it for close to 12 years. It’s very user friendly.” Quickbooks’s core pricing starts at $22.50 a month and $4 a month per employee. Their services include, calculating paychecks and taxes, managing garnishments and deductions, payroll report, auto payroll, health benefits, “expert” product support, and next day direct deposit. Quickbooks seems like a very solid alternative to the leader of our poll.   

3. ADP

ADP came in third with only a few votes to its name. For a payroll service, they are very large. There have been some concerns voiced, that they might be too large and impersonal. However, one of our voters told us that this was simply not the case. Lindsay Dellasega, owner of Ecomaids of Portland, had this to say, ADP is a ‘big guy’ which can mean a loss in personal relationship or service, but I have not found that to be true. They are quick to respond to requests, and being big means not only full service payroll options and competitive pricing (they have to keep up with new entrants market sharing), but also they were so on top of the covid response! They had reports for the PPP loan program, help documents and notices, and a support line dedicated to the changes that affect the major part of our business: people.  I’m happy I switched back to them!” .

They seem like they are a good option as well, but I do have a few problems with their website. Despite it being easy to navigate, it really only had cursory information on the home page. The only way to get an idea for how much you might have to pay, is to fill out information about your business. This may not be a big deal but for business owners who are constantly busy,  every minute is valuable. Compared to the other fairly easy to use website, this one was lacking. From what I could gather, their services include: Payroll through computer,mobile app, or phone calls, direct deposit, payroll delivery, robust reporting,General Ledger interface, new-hire reporting, W-2’s and 1099’s, tax filing, human resources, ADP employee access, new-hire onboarding, and employee discounts.

4. Paychex

Paychex is the proud recipient of our participation medal. Coming in dead last in our poll, they don’t seem to have made a significant impact on our audience. From what I could tell from their website, they seem reputable and are another large payroll firm. Their website wasn’t very much fun to navigate, but I managed to get some information from it. They also don’t give any hard facts in regards to pricing, requiring your information to give a quote so they definitely lose points for transparency. Their most basic package offers: Payroll administration, new-hire reporting, a free mobile app, $1,000 in prepaid digital marketing services, 24/7 phone and chat support, employee financial wellness program, direct deposit and or paycards, employment and income verification services. 

Even though these aren’t every single payroll service available, these are the ones we saw to be most used by those involved in the cleaning industry. If you are looking for a new payroll service provider, these four are a good place to start. 

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